Invitation AGM

 

INVITATION TO THE ANNUAL GENERAL MEETING OF SHAREHOLDERS

 

The Board of Directors of PT Pudjiadi And Sons Tbk. (hereinafter referred to as (“the Company”), domiciled in West Jakarta, hereby invites the Shareholders to attend the Company’s Annual General Meeting of Shareholders (hereinafter referred to as the “Meeting”) to be held on:

Day/Date  :  Thursday, 30 June 2022
Time          :  At 10.00 am until finish
Place         :  Teras Marbella at Hotel Jayakarta Jakarta , Hayam Wuruk Street no 126, West Jakarta

Agenda :

1. Ratification of the Company’s Financial Statements and Approval of the Company’s Annual Report including a report on the implementation of supervisory duties by the Board of Commissioners for fiscal year 2021

2. Determination of honorarium of the Commissioner of the Company and the division of duties and authorities of members of the Board of Directors as well as the size and type of income of the Board of Directors of the Company.

3. Appointment of Public Accountant and/or Public Accounting Firm to audit the Company’s books for fiscal year 2022

Explanation of meeting agenda:

– The agenda of the Meeting 1 to 3 is a routine agenda in the annual General Meeting of Shareholders to meet the provisions of the Company’s articles of association and Law No. 40 of 2007 concerning Limited Liability Companies.

Note:

1. This call can be seen on the Company’s website www.pudjiadiandsons.co.id, the website of PT Bursa Efek Indonesia, and the website of PT Kustodian Sentral Efek Indonesia.

2. Shareholders who are entitled to attend / represent and vote in the Meeting are shareholders of the Company whose names are recorded in the Register of Shareholders of the Company or the owner of securities account balances at the Collective Custody of PT Kustodian Sentral Efek Indonesia on June 6, 2022, at 16.00 WIB.

3.   a.  Electronic Power of Attorney

In accordance with the provisions in Article 17 POJK 15/2020, Shareholders can electronically authorize (E-Proxy) through eASY.KSEI system managed by PT Kustodian Sentral Efek Indonesia.    The Company urges the Shareholders who are entitled to attend the Meeting whose shares are intended in the collective custody of KSEI, to authorize the Company’s Securities Administration Bureau, PT EDI Indonesia through KSEI’s Electronic General Meeting System (Easy.KSEI) facility in the https.//akses/ksei.co.id link provided by PT Kustodian Sentral Efek Indonesia as a mechanism for granting electronic power in the process of organizing the Meeting.

b.  Absent shareholders may be represented by their proxy to download the power of attorney form on the Company’s website www.pudjiadiandsons.co.id and be brought at the time of the Meeting.

4.   In connection with the issuance of KSEI Letter No. 4012/DIR/0521 dated May 31, 2021 concerning the Application of e-Proxy Module and e-Voting Module on eASY.KSEI Application and General Meeting of Shareholders Impressions, KSEI has now provided an e-GMS platform for electronic GMS implementation. Therefore, the Company may conduct meetings electronically where the Company’s Shareholders can attend the Meeting electronically through the Electronic General Meeting System application with the https://easy.ksei.co.id/egken link (eASY.KSEI) provided by KSEI.

5.   Physical presence of shareholders or shareholders’ power of attorney:

a.   Shareholders or their proxies who will attend the Meeting are required to bring and submit a copy of their valid id to the registration officer before entering the Meeting room. Shareholders in Collective Custody are required to present a Written Confirmation for the Meeting (“KTUR”) which can be obtained through a Member of the Exchange or a Custodian Bank.

6.   For shareholders in the form of Legal Entities are required to bring a complete photocopy of the applicable Articles of Association as well as the composition of the last board.

7.   Materials related to the agenda of the meeting are available to shareholders from the date of the gms call until the GMS is held and in accordance with the provisions in Article 18 POJK 15/ 2020, the material of the Meeting agenda in the form of copies of electronic documents can be accessed and downloaded through the Company’s website www.pudjiadiandsons.co.id, from the date of the summons until the meeting.

8.   Shareholders or their proxy who will remain physically present in the Meeting shall follow and pass the safety and health protocols that will be enforced by the Company and the building where the Meeting is held.

a.   In order to support the Government’s efforts in the prevention and spread of COVID-19 and to create a safe and healthy environment, the Company hereby again urges shareholders (or their proxy) to attend the Meeting by granting a power of attorney, however without intending to prohibit or prevent shareholders (or their proxy) from attending the Meeting. The Company will determine the procedures and provisions that must be adhered to by the Shareholders (or their proxy) in accordance with the applicable security and health protocols in the meeting place as follows:

b.   Have a Certificate of Rapid Antigen Test (non-reactive) or SWAB PCR Test (negative) COVID-19 obtained from a hospital doctor, puskesmas or clinic with a sampling date 1 (one) day before the Meeting, which is June 29, 2022.

c.   Use masks while in meeting areas and places.-

d.   Shareholders (or their proxy) with health problems such as flu, cough, fever, sore throat and/or shortness of breath are not permitted to enter the Meeting room.

e.   Shareholders (or their proxy) who will attend the Meeting shall complete the Health Declaration Form which can be downloaded through the Company’s website www.pudjiadiandsons.co.id and then submit to the Officer before entering the Meeting room. If you do not meet the requirements listed on the Health Declaration Form, it is not allowed to enter the Meeting Room;

f.    Follow the direction of the Meeting Committee in implementing the policy –physical distancing, both before, at the moment, and after the Meeting is completed. Therefore, in order to physical distancing, the Meeting Committee will limit the capacity of the Meeting room. Shareholders (or their proxies) who cannot meet the above conditions are recommended to authorize through KSEI’s eASY system without prejudice to their right to ask questions, opinions and/or vote in the Meeting.

9.   The Company will re-announce to the Shareholders if there are changes or additions to information related to the procedures for the meeting by referring to the latest conditions and developments related to COVID-19.

10. For health reasons, the Company does not provide food and beverages, nor souvenirs to Shareholders attending the Meeting while the meeting materials for shareholders can be accessed and downloaded through the Company’s website www.pudjiadiandsons.co.id, as described in point 6.

To facilitate the organization and order of the Meeting, shareholders or their proxies are requested to attend the Meeting venue 30 (thirty) minutes before the meeting begins.

 

 

PT PUDJIADI AND SONS Tbk